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The types of business costs and expenses that can be claimed and reimbursed to you are dependent on the type of assignment you’re working on and whether it’s subject to supervision, direction or control (SDC). See our guide for more information. Remember, even if we can’t reimburse some expenses due to HMRC rules, you can still log these and try to claim for a tax refund directly from HMRC after the end of each tax year (5th April).

Browse the A-Z of business costs and expenses

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AccommodationThis expense would be logged under the category ‘Accommodation’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

AdhesiveThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Air FareThis expense should be logged under the category ‘Travel and car hire’.Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Airport Car ParkingThis expense should be claimed under the category ‘Car Parking’ This will be paid tax and NIC free by Parasol.

Android TabletReceipt requiredThis expense should be logged under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

Anti virus softwareReceipt requiredThis expense would be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

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B&BThis expense would be logged under the category ‘Accommodation’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

BatteriesThis expense would be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Blue TackThis expense would be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Bluetooth AdapterReceipt requiredThis expense would be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

Bluetooth DongleReceipt requiredThis expense would be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

Bluetooth Head SetReceipt requiredThis expense would be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

Bridge TollThis expense would be logged under the category ‘Travel and car hire’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Bubble WrapThis expense would be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

BusThis expense would be logged under the category ‘Travel and car hire’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Business DiaryThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Business entertainingThis expense should be logged under the category ‘Business entertainment’. It covers the reasonable costs incurred when entertaining a business contact from an outside organisation during a business occasion. Please provide the names of the people you’re entertaining their company and the reason for the entertainment. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Business Phone CallsThis expense would be logged under the category ‘Call Costs’. An itemised bill is required. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

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Cab/Taxi FareThis expense should be logged under the category ‘Travel and car hire’. Receipts must also include journey details. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Cable TidyReceipt requiredThis expense would be claimed under the category ‘Safety equipment’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

CalculatorThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

CameraReceipt requiredThis expense would be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

Car FerryThis expense should be logged under the category ‘Travel and car hire’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Car HireThis expense should be logged under the category ‘Travel and car hire’. Mileage can be logged with car hire, but only at a reduced rate. The hire car box must be selected when entering the journey. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Car Parking at or near the assignmentReceipt requiredThis expense would be claimed under the category ‘Car Parking’. This will be paid tax and NIC free by Parasol.

CD CasesThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

CD’s and CD-R’sThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

CellotapeThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

ChalkThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Channel Crossing/TunnelThis expense should be logged under the category ‘Travel and car hire’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

CompassThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Computer SpeakersReceipt requiredThis expense would be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

Computer Video CardReceipt requiredThis expense would be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

Congestion ChargeThis expense should be logged under the category ‘Travel and car hire’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Correction FluidThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Courier CostsThis expense should be logged under the category ‘Postage’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

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Desk TidyThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Document ShredderReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

Drawing PinsThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

DrinksThis expense should be logged under the category ‘food and drink’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Dry Marker PensThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

DVDThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

DVD PlayerReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

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EnvelopesThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Erasers/Liquid ErasersThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Ethernet CableReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

Extension LeadReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

External CD Writer/DriveReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

External Hard DriveReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

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Fax CartridgeThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Fax MachineReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

Fax PaperThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Ferry CrossingsThis expense should be logged under the category ‘Travel and car hire’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Files/FoldersThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Flash DriveReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

Flash PenReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

FlightsThis expense should be logged under the category ‘Travel and car hire’. A receipt detailing flight details and proof of payment will be required. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Flip ChartThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Floppy Disk DriveReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

Food and DrinkThis expense should be logged under the category ‘Food and Drink’. It must be food only consumed by yourself and be food on-the-go (no preparation). An itemised receipt must be provided. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

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GPS Navigation SystemReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

Graphics CardReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

Graphics SoftwareReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

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Hands free KitReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

Hardware UpgradeReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

HeadphonesReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

Hole PunchThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

HotelThis expense should be logged under the category ‘Accommodation’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

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Ink Cartridge and TonerThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Internet SecurityReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

iPadReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

iPhoneReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

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otter and NotepadThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

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KeyboardReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

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Label PrinterReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

LAN CableReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

Laptop BagThis expense would be logged under the category ‘Safety equipment’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Laptop ComputerReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

Laptop MemoryReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

London Underground TravelThis expense should be logged under the category ‘Travel and car hire’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

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M6 TollThis expense should be logged under the category ‘Travel and car hire’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Manuals and Text BooksReceipt requiredThis expense should be claimed under the category ‘Professional development’. This will be paid tax and NIC free by Parasol.

MileageReceipt requiredThis expense would be claimed under the category ‘Mileage’. Subject to your SDC status, this will be paid tax and NIC free by Parasol.

Mobile phonesReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

MonitorReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

MotherboardReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

MouseReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

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Network CableReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

Network CardReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

Network Hard DiskReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

Note BookThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Notebook ComputerReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

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Office Materials and StationeryThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Oyster CardThis expense should be logged under the category ‘Travel and car hire’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

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Paper ClipsThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Paper ShredderReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

PencilsThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

PensThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Portable Hard DriveReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

Postage CostsThis expense would be logged under the category ‘Postage’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

PrinterReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

Printer PaperThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Printer TonerThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Professional SubscriptionsReceipt requiredThis expense should be logged under the category ‘Professional subscriptions’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

ProjectorReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

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RentalThis expense should be logged under the category ‘Accommodation’. A full tenancy agreement of the rented property, and proof of upkeep for your home address (Council tax / utility bill) will be required for HMRC. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

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Sat NavReceipt requiredAny portable Sat Nav’s should be claimed under the category ‘electronic equipment’ if approved this will be paid tax and NIC free by Parasol.

ScannerReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

ScissorsThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Screen ProtectorThis expense should be logged under the category “safety equipment”. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

SoftwareReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

SpeakersReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

Stapler/StaplesThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

StringThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

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Train FareThis expense should be logged under the category ‘Travel and car hire’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Training and TuitionReceipt requiredThis expense should be claimed under the category ‘Professional development’. It must be relevant to your current assignment. This will be paid tax and NIC free by Parasol.

Tram FareThis expense should be logged under the category ‘Travel and car hire’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.

Tube FareThis expense should be logged under the category ‘Travel and car hire’. Although Parasol can’t reimburse the expense due to HMRC rules,you can log this in the Parasol portal for your records.

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USB Memory StickReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

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Virus Protection SoftwareReceipt requiredThis expense should be claimed under the category ‘Electronic equipment’. This will be paid tax and NIC free by Parasol.

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Wipe BoardThis expense should be logged under the category ‘Stationery’. Although Parasol can’t reimburse the expense due to HMRC rules, you can log this on the Parasol portal for your records.